AI for landlords: the compliance admin, handled
For landlords with one to fifty properties who are the compliance department as well as the landlord.
45–60 min · Free · No pitch
Private landlords in England are their own compliance department: gas safety, EICR, EPC, smoke and CO alarms, deposits, Right to Rent, and since 1 May 2026 the Renters' Rights Act. We build systems that track every renewal, capture evidence when a check happens, take repair reports with photos, and keep the section 13 diary, all in one record per property.
What this can run for a landlord.
Examples, not a feature list. Yours is shaped by the bottlenecks the Discovery Call surfaces.
Renewal radar
Gas safety, EICR and EPC dates for every property, with a status and a lead time, so renewals are booked before they lapse rather than discovered after.
Evidence capture
Alarm tests and checks recorded in the app at the moment they happen, stamped with time and location, and tied to the property and the device.
Repairs intake
Tenants report repairs with photos into one queue. Each job carries a date, a status and evidence that the work was done.
Rent and notice admin
A section 13 diary that shows when each tenancy is eligible for its once-a-year review and when the two months' notice has to go out.
Portfolio view
Every property, every obligation and its status on one page, in a form you can hand to an agent, a lender or an inspector.
Tenant comms
Certificates and updates sent to tenants from the record, with the date they were sent kept against the property.
The single-landlord maths
Take a landlord with ten properties. Each one has an annual gas safety check if it has a gas or LPG appliance, an EICR every five years, an EPC every ten, smoke alarms on every storey with living accommodation, a CO alarm in every room with a fixed combustion appliance other than a gas cooker, a protected deposit, Right to Rent checks and a section 13 diary. None of that is complicated. All of it runs on a different clock.
Multiply those clocks by ten properties and a few tenancy changes a year, and you have a schedule that nobody holds in their head. Add the 2030 EPC C deadline, which needs planning rather than reminding, and the PRS Database from late 2026, which will ask for gas, electric and energy certificate data per property, and the schedule becomes a dataset.
Why the spreadsheet is not the problem
Most landlords already have a spreadsheet, and most of those spreadsheets are fine as lists. The problem is what a spreadsheet cannot do. It cannot chase. It cannot tell you that a date has passed unless you open it. It cannot hold the proof behind a tick, so a row that says "alarms tested" proves someone intended to test them, not that the test happened.
It also cannot hold a reason. When an all-electric flat has no gas safety requirement, or a storage-only loft is not a storey with living accommodation, the right answer is "not applicable, because". A spreadsheet lets you type NA and move on, and an NA with no reason cannot survive an inspection.
So the fix is not a better spreadsheet. It is a record that does three things: captures evidence at source, chases renewals until they are done, and keeps every item against the right property. The property compliance pillar sets out the full obligation map, and the Renters' Rights Act checklist covers the paperwork that changed on 1 May 2026.
The before picture.
The renewal you find out about after it expired, because the reminder lived in a diary nobody opened that week.
The alarm test you cannot prove. You pressed the button on the day the tenancy started, but there is nothing to show for it.
The repair that lives in a text thread: reported, chased, fixed, and impossible to evidence six months later.
The two-month section 13 clock you missed, so the rent review slips by a year.
The after picture.
Every obligation with a status and a date, and the overdue ones flagged before anyone has to notice.
Evidence captured at the point of the check, in the app, not reconstructed from a camera roll.
Tenants reporting repairs with photos into one queue, closed with proof that the work was done.
A monthly view you can hand to anyone: your agent, your lender, or the council.
Why a system shaped to your portfolio beats a tracker.
Records that a certificate exists and when it expires. A tick or an upload is accepted as proof.
Holds the evidence behind each item: who checked, when, where, on which device, and why anything marked not applicable does not apply.
Why it matters: An expiry date tells you when to act. Evidence is what you show when someone asks whether you did.
Sends a reminder email on a fixed date and stops there.
Chases ahead of expiry with your chosen lead time, escalates when a date passes, and books the contractor from the same record.
Why it matters: Reminders fail silently when the person who receives them is away. Escalation does not.
Built for an average portfolio: fixed property types, fixed checklists, fixed reports.
Shaped around your properties, your mix of gas and all-electric homes, and whether you self-manage or use an agent.
Why it matters: The duties are the same for everyone. The way your portfolio meets them is not.
How this gets built
The capability pages below describe the actual build patterns we use to deliver this. Pick the one that matches the part of your operation you want to fix.
Property Compliance (pillar) →
The full obligation map for rented homes in England, and how a compliance system is built.
Compliance Admin Automation →
One record per property for renewals, evidence, repairs and reporting.
Certificate Renewal Tracking →
Gas, EICR and EPC dates with an owner and a status, chased before they lapse.
Renters' Rights Act checklist →
What changed on 1 May 2026 and the records that prove you complied.
EPC C by 2030 →
The deadline, the £10,000 cap and the exemptions that are real.
Book a discovery call →
Map your properties, your obligations and where the records break.
Common questions
Possibly not a bespoke build. Three properties still carry the full set of duties, gas safety, EICR, EPC, alarms, deposits and Right to Rent, but the volume is small enough that a disciplined record can hold it. Where it starts to pay is when properties, tenancies and certificate dates stop fitting in your head. The discovery call will tell you honestly which side of that line you are on.
No, and it is not meant to. If an agent manages your properties, a shared record makes their work visible to you and saves the chase for certificates. If you self-manage, it does the administrative tracking an agent would otherwise do. Either way the legal duties stay where they are.
The compliance record and your accounts are separate jobs, but they meet in one place: spending. Under the minimum energy efficiency rules, spending from 1 October 2025 counts towards the £10,000 cost cap, so receipts against each property matter. The system can hold those against the property so your accountant and your EPC planning are working from the same numbers.
Your record holds tenant details and photos taken inside homes, so it is handled as personal data. Deployment is on UK or EU infrastructure with a documented data flow. We do not train external models on your data. Access control, audit logging and retention policy are part of the specification from the start.
It depends on how many properties you have and where the current records live. The first step is always the same: an inventory of every property, its certificates, its alarms and its tenancies. Discovery gives you a timeline for your portfolio specifically rather than a generic estimate.
The site publishes cost bands for every build, and a focused single-system build starts at low five figures. Whether that makes sense for your portfolio is exactly what the discovery call is for: it scopes the build and gives you a costed range, including telling you if a simpler setup would do.
Still have a question? Book a Discovery Call, direct line to me, Dean.
Every build is bespoke. Every build starts the same way.
A 45–60 minute Discovery Call. We map the bottleneck, scope the build, and tell you what it would cost, including whether it's the right shape at all.
Book a Discovery Call